Comparative Cultures Collegium Assistant
- - CCU
- St. Petersburg, FL, USA
- Full Time
ECKERD COLLEGE JOB DESCRIPTION
Position Number: 000280
Position Title: Comparative Cultures Collegium Assistant
Immediate Supervisor/Title: Collegial Chair
FLSA Status: Non-Exempt
The person in this position provides administrative assistance to the Collegial Chair and the faculty comprising the Collegium of Comparative Cultures (CCU). This includes professors in six Modern Languages, the professors of Anthropology, the professors of International Business and the CCU professor of Environmental Studies, along with instructors and adjunct faculty in these fields. Under the direction of the chair, the collegial assistant will handle bookkeeping for the collegium. The assistant will also supervise the work scholars in the CCU office. Excellent interpersonal skills and the ability to handle diverse assignments in a fast-paced office, where certain times of the year, including the beginning and end of the autumn, fall, winter, and spring terms, involve a heavier workload, are most desirable. Strong skills in written and oral communication, office organization, word processing, and handling budgetary matters are essential.
o Maintain accurate accounting for all CCU expenses under the guidance of the collegial chair.
o Be responsible for reimbursement, invoice payments, account transfers, cash advances.
o Keep chair informed of all budget activity.
o Serve as receptionist for the CCU office.
o Keep a current calendar for the chair and notify professors of special meetings.
o Be responsible for the upkeep of daily tasks including: distributing mail, photocopying, answering phone, overseeing work scholars in CCU office, running errands, filing, preparing and sending FAX material, etc.
o Assist in planning and coordinating collegial events and luncheons.
o Order office supplies and maintain record of inventory.
o Oversee the use of Comparative Cultures' equipment such copy machine, printers, work scholar's computer, etc..
o Handle keys for office (file cabinet, master) including ordering keys for new faculty and student tutors.
o Maintain an efficient filing system for all collegial business.
o Prepare bulletin board, mailboxes, and directory of faculty members in CCU.
o Maintain and update computer skills.
o Facilitates work orders
o Assist collegial chair with all administrative collegial business
o Assist in the coordination of faculty searches including tracking applicant records; scheduling job candidate interviews and accommodations; communicating with applicants as required.
o Assist in the orientation of new faculty to office procedures and campus orientation.
o Keep a current calendar of meetings, special events, and deadlines and send out reminders for such important things.
o Keep a schedule of professors' classes and office hours. File office hours with the Dean's office.
o Keep all faculty newsletters, course offerings (both present and past) on file.
o Keep electronic copies of all current syllabi.
o Assist faculty with planning and completing projects and meeting campus deadlines for such items as course descriptions for new catalogues, bookstore orders, course offerings, and collegial website and directory
o Be responsible for posting ads for student workers in CCU, inputting student information into Triton Track, and working with Career Services during this process.
o Act as the liaison between Comparative Culture faculty and all other college offices concerning faculty office needs.
o Do proofreading and photocopying of materials.
Assistance to Students and Visitors
o Direct students to professors, their mailboxes, and offices.
o Have working knowledge of important campus offices and general office information (i.e. registrar's office).
Position Directly Supervises:
o Work-study students and student assistants in CCU office.
• Excellent interpersonal skills.
• Excellent command of the English language, both written and verbal.
• Efficient multi-tasking ability interfaced with public interactions.
• Efficient operation of various office equipment, i.e., computer, fax, copier, and telephones.
• Word, Microsoft Excel, PowerPoint, and their equivalents.
• Computing skills.
• Ability to perform clerical duties with speed and accuracy.
• Ability to prioritize tasks and complete work in a timely manner.
• Ability to work well under pressure.
• Ability to use initiative and exercise good judgment.
• Ability to maintain a good relationship with students, faculty, staff, and the general public.
• A minimum of three years of administrative experience.
• High school diploma required, some college preferred.
Eckerd College is committed to fostering a diverse faculty, staff, and student body, and an inclusive campus community. Eckerd is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Eckerd College is especially interested in attracting candidates from historically underrepresented groups.