Eckerd College
  • 27-Sep-2021 to 08-Nov-2021
  • - Executive Education
  • FL, USA
  • Full Time

ECKERD COLLEGE JOB DESCRIPTION

Position Title: Event Logistics Coordinator
Department: Leadership Development Institute/Division of Executive and Continuing Education
Immediate Supervisor: Director, LDI Client Relations
FLSA Status: Full-Time, Non-Exempt

Position Summary

The Leadership Development Institute (LDI) delivers high-quality, assessment-based leadership programs to clients from the for-profit, nonprofit and government sectors. This position supports program delivery by coordinating all pre-, during-, post- and ongoing program logistics for on-campus, off-campus and live online programs. This position will also support logistics for the Mediation Training Institute (MTI) and Entrepreneurial Mindset Profile (EMP), as needed.

Essential Functions (other non-essential duties may be assigned)
1. Coordinate all pre-, during- and post-program logistics for assigned programs to ensure a world-class experience for clients and faculty.
2. Produce live online programs on a variety of virtual platforms to ensure seamless program delivery to client organizations.
3. Serve as primary communication liaison for on-site and off-site program catering, A/V, transportation, shipping and hotel arrangements.
4. Assist in staffing programs by tracking faculty, coach and facilitator assignments to ensure all program positions are filled.
5. Compile data and prepare charts, graphs and presentations in PowerPoint for faculty.
6. Serve as on-going presence and primary point person during program hours and after hours to assist faculty, staff and participants.
7. Serve as technical liaison for equipment used during programs (e.g., computers, laptops, projectors).
8. Manage program evaluation and program close-out process.
9. Gather data to complete profit & loss reports for all programs.
10. Maintain, monitor and replenish program inventory (including testing materials, program materials, food and beverage).

Position(s) Directly Supervised
None

Required Qualifications

  • Experience in Live Online program production.
  • Expert in Microsoft Office products–particularly, Word, Excel, Access and PowerPoint.
  • Ability to act as liaison between and among departments, client contacts and program staff.
  • Knowledge of A/V equipment (i.e., LCD overheads, video cameras, TV's, laptop connections).
  • Ability to work in a fast-paced, team environment (both under supervision and independently).
  • Ability to maintain a positive attitude, patience and a good-natured demeanor, especially with clients and program participants, during stressful situations.
  • Ability to flex schedule according to program needs (e.g., able to work early morning hours and/or later afternoon/early evening and occasional weekends for program setup/breakdown).
  • Meticulous attention to detail, organized and resourceful.
  • Exceptional interpersonal and communications skills.

Physical Requirements/Working Conditions

  • Frequently required move and transport equipment and supplies up to 50 pounds.
  • Frequent prolonged periods of standing or walking.
  • Frequently works outdoors to set up and assist in delivering program experiential activities in varying temperatures and weather conditions.
  • Frequent after-hours work (early mornings, nights, occasional weekends).

 

Education and Experience

  • Bachelor's Degree required.
  • At least one (1) year of experience in logistics and/or live online program delivery required.
  • Administrative, support or clerical background preferred.

Eckerd College is committed to fostering a diverse faculty, staff, and student body, and an inclusive campus community. Eckerd is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Eckerd College is especially interested in attracting candidates from historically underrepresented groups.

Employment will require a successful background check.

Eckerd College requires all employees to have been fully vaccinated for COVID-19. To request a medical or religious exemption from the vaccine requirement, please contact Eckerd Human Resources at 727-864-8332 or hr@eckerd.edu.




This position has been closed and is no longer available.
Eckerd College

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